FELLOWSHIP PROGRAM The Fellowship Program is open to recent graduates with a master's degree or Juris Doctorate. The Fellowship is designed to equip participants with the necessary skills, knowledge, and contacts to launch thriving leadership careers in government. Fellows will be assigned to work on complex, high-level projects for a period of one year with the option to extend the assignment to a 2 year maximum. Valley Water will provide fellows with a realistic exposure to the public sector environment, access to coaching and mentoring.
Fellow position, under directions and guidance of the Continual Improvement (CI) team assists Valley Water in its efforts to improve operations by helping to identify challenges and implement solutions. This position will provide professional analytical expertise to advance Valley Water's continual improvement efforts. Specifically, this position is responsible for the development/improvement, implementation, facilitation, and management of Valley Water's Great Ideas Program. This position will serve as the Project Manager for the program and perform all associated tasks that further refine the program during its pilot phase. The main deliverable from this position will be a refined program that promotes new ideas and fosters promising ones to fruition to provide an improved quality of work and life at Valley Water. This position will also provide guidance to the team in support of the program, and complete ad-hoc activities as assigned.
Key Responsibilities include, but are not limited to:
Serve as a project manager for Valley Water's Great Ideas Program, which includes the continual development, improvement, and management of the program. Develop tools such as, but not limited to, an online interface (i.e., online form and database for submitted great ideas). Develop and maintain a standard operating procedure, and user guide for the Great Ideas Program. Provide training and support to participants of the program.
Develop, plan, and implement strategies, activities, expanded education, and communication efforts to promote and engage employees in a culture of continual improvement. Examples of efforts include, but are not limited to, Valley Water's Great Ideas Program, Continual Improvement Awareness video, assist with the facilitation of modifications to the Continual Improvement Programs, Internal Audits, etc.
Assist the Board Audit Committee Liaison with administration of external auditor contracts, including, but not limited to tracking of audit invoices, payments, and budget, coordinating all scheduling and logistical efforts for planning external audits, and responding to external auditors' requests for information.
Provide timely and exceptional customer service to internal and/or external customers.
Serve as a back-up to the System Administrator to the on-line QEMS Document Control Database, CPAR System, Audit Management Program, and the system's administrative functions.
Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below.
Experience in auditing or knowledge of Six Sigma, Lean Six Sigma, ISO standards, and/or quality and environmental management systems
Experience with development of standard operating procedures, desk procedure, and/or processes, i.e., procedures and work instructions
Experience with interpreting and applying ISO standards, regulatory, or legal requirements
Experience with preparing clear and concise reports, e.g., ad-hoc management reports, in a timely manner
Experience with analyzing and preparing data, tables, and charts
Ideal Skills and Abilities:
Outstanding administrative skills, i.e. consistently meets deadlines, prioritizes work, keen attention to details, well-organized, driven, adapts quickly to changing priorities, etc.
Analyze situations accurately and suggest an effective course of action
Communicate clearly and concisely, both orally and in writing
Excellent customer service skills, i.e., experience collaborating with others on complex projects and providing win-win outcomes
Proficient in MS Word, MS Excel, and MS PowerPoint (preferably intermediate skill level or very strong beginner)
Establish and maintain effective working relationships with those contacted in the course of work including Valley Water officials and the general public
Principles and practices of administrative, organizational, economic, and procedural analysis
Principles of budget preparation, analysis, forecasting, and control
Principles and procedures of financial recordkeeping and reporting
Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures
Principles of business writing and report preparation
Common desktop applications and software as well as specialized software related to the work
Ideal Training and Education: Equivalent to a master's degree from an accredited college or university with major course work in public administration, business administration, or a related field (such as communications, marketing).
Required License or Certificate ELIGIBILITY: The Fellowship Program is open to recent Master's graduates that meet the following requirements:
Fluent in both written and spoken English.
Have an overall GPA of 3.0 or higher.
Can provide proof of legal right to work in the United States.
Can pass a pre-employment screening process to include reference checks and a background/criminal check.
Able to work full-time (40 hours/week) for two years.
Possession of, or ability to obtain, an appropriate, valid driver's license is required. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.
Include ALL of the following with the online application:
Completed online Employment Application (required) - Note: In the work experience section of the online application, school projects, volunteer and extracurricular activities may be included in lieu of work experience.
Attach .pdf format of unofficial transcript(s) from all institutions attended to the online application (required and must be attached as a separate document).
Completed supplemental questionnaire (required) - Do not indicate "see resume" as this response to any of the questions will disqualify you.
Participants in the Fellowship Program must adhere to all Valley Water policies at all times.
(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview. (2) The Employment Application, Resume, Transcripts and Supplemental Questions will be evaluated based on the ideal candidate criteria listed above.
NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification.
Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.
Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.
Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff is not authorized to make copies of application materials for applicants.