Organization: Kai Ming, Inc. is a non-profit 501(c)(3) organization that provides free full-day full-year and full-day part-year Head Start preschool services to eligible children ages 3-5 years old in San Francisco, CA with funding from Head Start, the California Department of Education, First 5 San Francisco and San Francisco Office of Early Care & Education.
Job Summary: Director of Children and Family Services is a full-time exempt position who will assist Executive Director in directing program services related to the implementation of children and family services according to agency mission, philosophy, goals and values. This position will collaborate with the team to achieve high quality that meets the Federal, State and local regulations and expectations. This position is expected to perform mindful, reflective and effective leadership.
The Director of Children and Family Services performs as the Head Start/ Early Head Start (HS/EHS) Director, this position manages the day-to-day program operations on children and family services including service area personnel supervision and coaching. The Director of Children and Family Services will be responsible for the successful planning, development, implementation, and achievement of outcomes and goals as well as the oversight of Federal, State and local regulatory and compliance issues.
Job Type: Full Time, Exempt
Report to: Executive Director
Provide leadership for program development, which includes but not limited to grant writing, quality improvement initiatives, funding and resource development, leadership for staff development, and community partnership initiatives.
Participate in the budget development and monitoring each program to make sure it stays within budget.
Develop and implement procedures for continuous monitoring and coaching of HS/EHS operations to ensure that these operations effectively implement Federal, State and local regulations.
Provide leadership to all service area managers to ensure compliance across all regulations and to serve our community with innovative and high-quality comprehensive services.
Assign responsible staff for addressing compliance issues.
Lead the development of corrective action plans and monitor their implementation.
Interpret and apply Federal and State and local regulations and statutes, and policies appropriate to program activities.
Oversee the compilation of the Program Information Report (PIR) to include teaching staff requirements.
Develop quality data management and assurance systems.
Provide guidance to staff in interpreting Head Start requirements as it relates to data collection and reporting.
Coordinate or participate in regular site visits to review files, validating PIR information; establish and maintain data management processes and systems including specialized procedures for disabilities services; and prepare routine and comprehensive reports as necessary.
Oversee the quality and compliance of local programs and other locally funded programs and projects.
Oversee with a high degree of excellence the implementation of a variety of early childhood evaluation and assessment tools including but not limited to Environment Rating Scales (ECERS), Desired Results Developmental Profiles (DRDP), Ages and Stages, and the Classroom Assessment Scoring System (CLASS) and Quality Rating and Improvement Systems (QRIS).
Regularly monitor the collective metrics/results of programs, ensure integrity of data in internal tracking system, perform gap analysis, recommend and/or implement re-alignment of program workflow.
Coordinate, plan, oversee and conduct the annual Self-Assessment and reporting in accordance with Head Start Performance Standards.
Provide training and technical assistance to staff and teams as necessary in the conducting of Self-Assessment or on-going monitoring process.
Maintain minutes and other forms of documentation to validate Self-Assessment training, planning and responsible team assignments; provide training on goals and objectives and compliance issues related to program mandates including data management processes and systems.
Analyze and interpret Self-Assessment/monitoring results; inform program management of non-compliance issues and develop a strategic plan to address areas of non-compliance.
Prepare Self-Assessment finding(s) report for the Executive Director, governing bodies and other management staff.
Conduct a complete Community Assessment every three years and an up-date during the intervening years.
Identify new or underserved populations in the service area, assess their needs and identify available resources.
Mobilize community resources and partnerships.
Work with other organizations in the community to foster collaboration as defined by federal Head Start.
Oversee the creation of the Health Services Advisory Committee (HSAC) involving the services of the various health professionals and parents.
In conjunction with the Health and Nutrition Manager, support the Health Services Advisory Committee whose purpose is to advise in the planning, operation and evaluation of the health services program.
In conjunction with the Health and Nutrition Manager, ensure that parents are encouraged to participate in nutrition program activities such as planning menus and working in classroom nutrition activities, to serve as volunteers or in jobs in food service and in on-going monitoring of the nutrition component.
Communications and Advocacy
Actively steward the Kai Ming brand, ensuring consistent communications across the organization.
Supervise and oversee all public communications, media opportunities, proposal writing and reporting.
Work closely with Executive Director to manage external relationships, ensuring that the Executive Director is well prepared for all interactions with all supporters and stakeholders.
Lead efforts to widen Kai Ming’s media and community presence, including acting as the central public spokesperson.
Oversee the development of all collateral marketing materials.
Other duties assigned by Executive Director.
Other duties emerged from the needs of children and families.
Kai Ming is looking for an experienced, high-performing Director of Children and Family Services who sets high standards for him/herself and for those around him/her. The ideal candidate is strong in supervision and can coach a team of experienced managers towards a high degree of accountability and performance excellence and is able to think in an integrated capacity across functional program areas.
Master of Arts Degree (MA) in Early Childhood Education, Public Administration, Social Work, Health, Business Administration or Related Field or above required.
At least five (5) years of experience providing direct supervision of staff and program management for a team specializing in human services with demonstrated competence in managing mandates for grant-funded programs.
Knowledge of Head Start Performance Standards required.
Proficiency in Microsoft Office Suite and online data entry processing.
Superior writing and verbal communication skills.
Ability to and experience building and maintaining collaborative partnerships.
Ability to take initiative, but also to accept direction and seek guidance appropriately.
Familiarity with Creative Curriculum.
Ability to travel for meetings, conferences, and trainings.
Adhere to the Kai Ming Code of Conduct and all other internal policies and procedures.
Accountable for the health, safety and supervision of all children and families.
About Kai Ming Head Start
Organization: Kai Ming, Inc. is a non-profit 501(c)(3) organization that provides free full-day full-year and full-day part-year Head Start preschool services to eligible children ages 0-5 years old in San Francisco, CA with funding from Head Start, the California Department of Education, First 5 San Francisco and San Francisco Office of Early Care & Education.